Sandy Schwan at Evolving Strategies, LLC

Prune For Results. The Verb, Not the Fruit.

"The first rule is to keep an untroubled spirit. The second is to look things in the face and know them for what they are."

Marcus Aurelius (121-180), Roman emperor and philosopher

To prune a tree is to remove the branches or shoots that do not serve its growth and vigor. Let's take this idea one step further.

A diseased branch or low performing shoot not only does not serve the tree. It drains the energy that can be used elsewhere...the energy that can produce more fruit, more flowers, stronger branches.

When did you last evaluate your daily activities to determine what is most important to your success (e.g., getting new clients, serving current clients, driving profitable revenue, leading successful teams)?

Removing one diversion each week eliminates more than 50 distractions throughout the year. Imagine what you might accomplish when you apply that time and energy elsewhere.

Action: Prune diversions. Once weekly.

Here's to looking 2010 right in the face. Off to have some champagne and to celebrate what is to come. Wishing everyone a fantastic launch into 2010.

 

Adapted from 212° the extra degree®

Step Out of the Shade and Into Your Talents

"Hide not your talents, they for use were made. What's a sundial in the shade?"

Benjamin Franklin

I drive my sister crazy with all of the questions I ask people that I meet. But, if one of my life's missions to to help people understand what they are good at, then my questions must remain. [Note to sis: Coleen, I love you, but I've got to keep on keeping on with my questions!]

By paying attention and asking the right questions, you will likely discover many hidden talents among your leaders, peer, team members, family members, friends, volunteers, yourself. 

Many leaders are in a situation know where they cannot hire more talent. Why not ask the following four questions of the talent you currently have to determine how to maximize your resources? 

1. 

Turn a compliment into an interview.

• Congratulate an employee on a job well done; then, ask exactly what helped her succeed. By better understanding her process, you may uncover an unseen strength.

2. Ask why employees prefer certain tasks or projects.

• Preferences can provide insight into someone's talents. An employee might enjoy a project because it involves a product he cares about or because it gave him a chance to interact with customers directly or because... Knowing which will possibly uncover talents.

3. Inquire about dreams.

• Ask your employee what she would do if she had her career to do over again. Dreams often include an aspect of someone that she doesn't regularly share.

 4. Analyze how people think, not just what they do.

• This one is my favorite. What is behind accomplishments is a way of thinking, particular to an individual, that made success possible. Ask your team member to walk you through his thought process on how he arrived at a solution. Articulating this dimension of how his mind works will help you -- and your team member-- identify the other projects that require his inductive talents. It will l also show him that you truly understand the value of his contributions.

I will also suggest that you consider asking these questions of yourself. I know a number of people in the midst of a job search, and they feel at wit's end with what to do next. I am hopeful that these questions may be a source of freeing your thoughts to find what it is that truly inspires you.

Adapted from Steven DeMaio's How to Identify Your Employees' Hidden Talents. 24 June 2009

"To Get What You Want Don't Go With Your Gut." Wait...What?!

"Where there is shouting, there is no true knowledge."

Leonardo Da Vinci, Italian painter, sculptor, architect, and engineer whose genius epitomized the Renaissance humanist ideal, 1452 - 1519

When a person shouts at you, your gut reaction may be to yell right back. This is one situation when following your gut may not be such a good idea, and may result in a damaged relationship. Instead, try responding to the desired outcome.

NO: Event - Reaction - Outcome

YES: Event - Outcome - Reaction

Action

When an unsettling event occurs:

1. Pause.
2. Ask yourself

: what is the outcome I want? Instead of reacting to the event, act in alignment with your desired outcome.

Consider the person who yelled at you: do you want an improved relationship with her, or do you want to make her feel as bad as you do?

(If it's the latter, go ahead and yell back.) If it's the former, empathize with his anger and respond to the underlying issue in a calm manner.

Enjoy this great article by Peter Bregman.

New! Improved! But, Do You Know Who Cares?

"Erroneous assumptions can be disastrous."

Peter Drucker, (1909 - 2005) one of my all time favorite authors  

Many companies are keen to introduce "new and improved" products or services. Yet, all too often these new innovations are useful to the company but not the customers or clients they aim to serve. Example: a self check-out lane may help a company reduce the number of cashiers it needs but may be a hassle for customers who are baffled by the new machines.

Action: Evaluate new innovations through the lens of the market — not just the lens of your company. Before you roll out a new service, feature, or product under the "new and improved" umbrella, be sure to understand whether it is something your prospects and client want or need. 

In organizational change management, this evaluation step is called a Stakeholder Impact Analysis. (There are many names that are used as well, but I will stick with this title for now.) This activity is an important for step to allow you to consider all of the groups and people who could be affected by a change or innovation, and in what ways they will be impacted.

 

The Name of the Game? Integration.

"Talent wins games, but teamwork and intelligence win championships."

Michael Jordan, (American NBA basketball player, widely considered to be the greatest player in the history of the game, 1963 - )

For companies that care about the client / customer experience (and who doesn't these days?), teamwork and integration is a must.

ACTION

1. Choreograph all your client touch points so the client has a seamless experience whether s/he interacts with your account team, speaks with your finance team, walks into your storefront, contacts your service center, uses your website, or self-serves.
2. Ensure sure the systems and processes that support this coordination are in sync. Often, companies have channel-specific silos that are culturally and logistically at odds.
3. Create incentives that encourage your people to coordinate across those channels. Look out for those who serve as barriers to a harmonized customer experience. If they can't learn to coordinate, it may be time for them to make room for their integration-minded colleagues.

 

Learn more by reading the article upon which this posting was adapted and based: How Integrated Are Your Customer Experiences?,by Jesse James Garrett of Adaptive Path.

What to Ask the Person in the Mirror

"...the best way to figure out how you’re doing is to step back and ask yourself a few questions." *

Today, I was just chatting with one of my mentors, John Fowler, a Senior Vice President at The Northern Trust Company, about if and how senior leaders really assess their skills, ethics, etc. Here's why:

1. All leaders get off track on occasion.
2. The higher the rank in the company (large or small), the fewer opportunities exist for honest and direct feedback.
3. If feedback is given, it is often filtered because no one wants to anger the boss. Or, the feedback is completed rejected by the boss.
4. The performance management process does provide the opportunity for feedback, but this feedback often seems more rote than useful.

So then what? How do you really know how are you doing as a leader; the ethics you are displaying; how your peers, subordinates perceive you, your leadership style, progress, capabilities and fit?

John shared with me one of his tactics for receiving regular, honest and direct feedback. He said he has never forgotten the message his dad shared with him years ago:

"Son, you better like who you see every morning while you are lookin' in the mirror and shaving. Because that is the person you have to answer to every day on how you are conducting business and treating people." 

And, as a strong believer in reflection being a key leadership trait, I love Fowler Sr.'s advice. And, I can vouch that this 'high-tech' method John employs on a daily basis works. His leadership and ethics bars are off the charts. Let's hear it for effective self-assessment in action!

In his spot-on article, "What to Ask the Person in the Mirror,*" Robert Kaplan suggests self-assessing your performance as a leader and manager periodically related to seven key leadership challenges. Here is a teaser:

To address this leadership challenge...Managing Time

Ask...Does the way I spend my time match my key priorities?

Because...Tracking your use of time can reveal startling - even horrifying - disconnects between your top priorities and your actions. Such disconnects send confusing messages to employees about your true priorities.

Follow the link to learn more. I think this is a fantastic 'ready reference' that any leader could post on his / her bathroom mirror for daily reflection while shaving or brushing your teeth.  I am sharing this article with the team of senior leaders I am working with now. I will let you know how it goes!

Know Thy Partner: Three Client Types and How to Work With Them

An interesting perspective to consider of the outset of each 'client' and / or organizational change.

“Men are anxious to improve their circumstances, but are unwilling to improve themselves; they therefore remain bound.” — James Allen, 1864-1912, English literary man of mystery and unrewarded genius

The smart folks at Vital Smarts and the MIT Sloane Management Review recently released a study on the root causes for the shockingly high failure rate of cross-functional projects and programs. Estimates are that as many as 80 percent of strategic initiatives, IT projects, corporate programs, and the like are awful disappointments. For example, four years ago, the world watched as Gustav Humbert, the CEO of Air Bus, was dismissed from his job in shame when the A380 aircraft missed its delivery date by more than a year. The worst of it was that the announcement of the delay happened on the day the plane was due! Makes you scratch your head in wonder that this information did not seem to be available to Mr. Humbert any sooner than the minute he was supposed to unveil the engineering marvel to the world. What was going on?

The study identified five early warning signs of project failure. How companies handle these five issues predicts with up to 85 percent precision how well they achieve critical results. In fact, if the people at these organizations handle any of these crucial issues poorly, the odds of the project being delayed, of quality being compromised, and of costs escalating are better than 70 percent. Not good.

1. Fact-Free Planning — Commitments to deadlines and limits on resources are made with little consideration for the real demands of the project.
2. AWOL Sponsors — The executive sponsor of a project is not leading as s/he should. S/he is not showing up for meetings, holding people accountable, or walking the talk.
3. Skirting — Powerful leaders bypass agreed upon decision-making processes or quality gates in ways that are allowing scope creep or putting commitments at risk.
4. Project Chicken — Critical aspects of the project are going over schedule or running over budget and it's not politically popular to admit it. Instead, people play "chicken"—letting things get closer to the deadline without acknowledging problems.
5. Team Failures — Key members of the project team are not competent or do not follow through on their commitments.

ACTION:

• In your project plans, remember to give the right level of focus on the people aspect of the project. Confirm sponsor commitment and what 'commitment' means to project success.
• Make one of the first steps in your project a "Roles and Responsibilities" list. In organizational (or project team) design 101, a fundamental reason why teams don't work effectively is because it is not clear who is doing what. Make it clear – write it down and discuss with everyone on that list.
• Raise issues as soon as you identify them. I think we all know that it is much more effective to handle issues when they are spark vs. a full-blown wildfire.
• Get clear on how people, groups are to be held accountable for this project. This is tricky, but if you get this agreement upfront, it gives you the leverage to question accountability should something go awry.

Adapted from Vital Smarts, 2009.

Self-Service Employee Engagement During Organizational Change

"If you don't like something, change it. If you can't change it, change your attitude. Don't complain." Maya Angelou

Lots of interest and answers exists in how to engage employees. How are those solutions working? I am not sure, but I am thinking of a way to guarantee its success: self-service employee engagement.

One of the books I am reading currently states that "many studies have revealed that the average person possesses from 500 to 700 different skills and abilities." Wow – that is quite a large number to work with. And, it sounds like a great platform to use in helping to know that there is no lack of new ways to think about personally engage and navigate through organizational change successfully.

Going through organizational change can be frustrating. Actually, I will guarantee that you will experience frustration at some time during the change. When working with clients, I may hear questions like these regarding the managing change:

• When is 'it' going to be over, to stop?
• Why should I do anything or pay attention to anything since things are going to change again in six months?
• I am so frustrated. Just tell me what to do, and I will go do it.
• Why can't I just do my job the same way I've been doing it for the past 25 years?

How about if you decide to take the bull by the horns (yep, that is my southern heritage coming out loud and clear) and choose ways that you can win in the game of managing change? Why not think about the skills you want to show your company or skills you want to further develop? There are a lot of unknowns during organizational change, so try to define the shaping and engaging of your involvement.

ACTION

1. Make a list of activities that you enjoy doing. These activities can be in your professional or personal life (i.e., managing a family requires significant management and organizational skills, patience and flexibility to name a few!).
2. Identify five to fifteen skills that are required to do that activity well.
3. Think about how you can apply either one or many of those skills to guide you and others through the current organizational change your company is under-going.
4. Give your ideas a try.

In the end, you and your company – or team, family, organization, school, etc. – will win. Victims need not apply.

Loss: A Learning Opportunity with a Specific Purpose

"Should you shield the canyons from the windstorms, you would never see the beauty of their carvings." Dr. Elisabeth Kubler Ross, 1926-2004, Swiss-born psychiatrist and author

I have friends and family that are experiencing difficult losses of family pets. I've been revisiting Kubler Ross' five stages of grief to help me get a better sense of where these folks are in the grieving process so that I may better support them through each stage.

Brushing up on this model reflects what some of what my clients are experiencing. A merger of two companies with two distinctly separate cultures into one company and one culture doesn't happen overnight. People need to experience the Denial – Anger – Bargaining – Depression – Acceptance of the 'death' of their original company before accepting and embracing their new company.

Remembering to include organizational change frameworks and time to allow employees to move through this process. Don't fault them for their feelings. Instead take the time to learn how to assist in guiding them through the stages, if appropriate.

I'll end with another impactful quote from EKR:

"You will not grow if you sit in a beautiful flower garden, but you will grow if you are sick, if you are in pain, if you experience losses, and if you do not put your head in the sand, but take the pain as a gift to you with a very, very specific purpose."

ACTION: If you are experiencing an organizational change, develop a list of ten possible purposes / opportunities for you to learn in this change. The purpose is there...and it is up to you to find it.